The new way to work together

SharePoint is about giving you and the people you work with a better way to get things done together. Browse through these scenarios to discover what SharePoint is and what's in it for you.

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SharePoint helps keep your
whole organization in sync.

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SharePoint helps make processes 
and people more productive.

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SharePoint helps you deliver more 
engaging and effective customer 
experiences.

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SharePoint makes it easier to crunch 
the numbers with other people.

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SharePoint can help assist you in achieving 
legal and regulatory compliance.

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Store, sync, and share your content

Think of OneDrive for Business as a central hub for all your content. You can fill it up with documents, organize them how you want, and easily share them with other people. There’s only one document you have to deal with—and it’s always in the same place and it’s always up to date. Instead of lots of people creating multiple versions in different places, you can get everyone to work on the same document—even at the same time—and SharePoint will keep track of everyone’s changes in one place. You don’t even need to be at your desk to get work done together. You can keep reviewing and tweaking your content while on the go, even offline and from virtually any device.

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With SharePoint 2013 combined with OneDrive for Business, our staff can use their smartphone, tablet, or other mobile device to upload to and download from a specific project site.

Felicity McNish -Global Knowledge Manager, Woods Bagot

Take advantage of OneDrive for Business so that you can sync your content with the click of a button, access it from virtually anywhere, and share it with anyone.

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Quickly loop in colleagues to work together on content—even at the same time—while everyone’s changes to a document are automatically tracked.

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Keep everyone on the same page

Wouldn’t it be great if you and your team had a single place where you could get work done together and stay in sync with each other? SharePoint is exactly that kind of place. It’s a home base where you and your team can share and organize your resources—like notes, documents, schedules, conversations, and much more. No more running around to find what you need or get people what they need. Just go to your team site to get what you want, and then share your stuff instantly with the whole group.

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Our research shows that we can increase our productivity up to 25 percent by using social collaboration in the enterprise.

Head of Content Management -Finance Services, Banking

Quickly set up a site where you can store, organize, and share what you need to get your work done together. Customize your site just the way you want with a whole world of apps at your fingertips.

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Boost team productivity with a shared notebook that everyone on your site can work together on—even simultaneously—to capture notes from anywhere, on any device and even offline.

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Share important information with the people you need through shared mailboxes and calendars that help you stay in sync and up to date.

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Stay on track and deliver on time

Isn't life grand - when all your projects are on track and you meet all your deadlines? SharePoint can make your life a lot easier by helping you organize teamwork around common milestones. You can make sure work gets done by assigning people tasks that can be tracked and prioritized. And, you can keep an eye on important details with a real - time summary of your project that warns you about delays and keeps next steps and milestones on your radar. When it comes to really big and complicated projects, you can use Project Professional to manage task dependencies, balance resource allocations, and easily generate status reports. No need to worry - this all stays in sync with your site, where you can all continue to work together to keep your project on track.

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Project in combination with SharePoint; I think you have a very powerful tool there.

Dr. Christian Buddendick -Head of Workplace Platform Services, Hilti Corporation

Keep your project on track with an interactive timeline that lets you break your project into steps, assign tasks to people, and keep an eye on what needs to get done.

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Take your project to the next level with Project Professional to manage task dependencies, balance resource allocations, and quickly generate status reports.

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Stay on top of things by keeping an eye on all of your personal and assigned tasks in a single to-do list.

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Find the right people

Things always seem to work out better when you find the right people for the job. The problem is: how do you find the right people without wasting lots of time tracking them down? SharePoint solves this problem. It gives you a single place to connect with experts across your organization, whether they’re in the office down the hall or on the other side of the globe. Now, you can quickly get the answers and information you need to make the right decisions, avoid reinventing the wheel, and improve your work.

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With the improvements in SharePoint 2013, we can identify experts anywhere in the world who are best qualified to meet client expectations.

Senior Manager -Business Technology, US Management Consulting Firm

Now you can also use Yammer to connect with people and keep track of ongoing conversations across your organization. Start to follow people and topics of interest, so that Yammer shows you only what matters.

Click here to get started with Yammer today, and learn more about our roadmap.

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Ask questions, share your knowledge, and connect with people through community sites where conversations are organized by categories and people are rewarded for the contributions they make.

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Quickly discover experts across your organization from a single place, and find answers to your questions from existing conversations on newsfeeds or community sites.

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Find what you need

Wouldn’t it be great if you could search for information at work just as easily as you do on the Internet? With SharePoint you can. First of all, you can do all of your searching from just one place. Second of all, you don’t have to come up with the perfect keywords to find what you need. Whether you’re looking for documents, videos, people, or conversations, SharePoint will help you save time and pinpoint exactly what you need—all from one place.

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There used to be so many places to look for information and multiple email accounts to search. Now we can quickly find the right information, the right version, and the best data.

Paul Di Felice -Associate Director for Consulting and Analysis, Regional Municipality of Niagara

Discover information across your organization with personalized results and recommendations from the search engine, whether you’re looking for documents, people, conversations, or even videos.

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Pinpoint the people and answers you need and fill out your profile so that others can find you: you’re an expert too.

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Search for video content just as easily as any other type of content, and quickly dig deeper on the results to find exactly what you need.

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Make informed decisions

Making good decisions is not always just about good judgment or experience. It’s also about collecting and making sense of lots of data. That’s where Power Pivot comes in: it lets you easily combine massive amounts of data from multiple sources and build sophisticated models out of it. But data alone isn’t enough—it needs to be expressed clearly to make a powerful impact on people. That’s what Power View is for. It lets you explore, visualize, and present data in compelling ways, and create exciting dashboards that you can quickly share with others in SharePoint. Now people can easily dig into your data to make great decisions and new discoveries.

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Power View allows executives and employees to look at their data from almost any angle at varying levels of granularity. Employees can use scorecards to easily track both time and performance metrics to be more effective in their jobs.

Paul Di Felice -Associate Director for Consulting and Analysis, Regional Municipality of Niagara

Gain valuable insights into your data with Power View so that you can ultimately make better decisions for your organization.

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Create a powerful data model from all of your relevant data sources with Power Pivot.

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Whip up a stunning dashboard with Power View so that you can visualize and share your insights with everyone you need to in SharePoint.

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Keep everyone informed

Your company has a unique story, but like any great tale, it needs people to make it come alive. How do you get your employees excited about your vision? How do you get them talking about ideas… and talking to each other? Yammer makes it easy to keep everyone engaged. It’s a one-stop shop where people can find the latest news and information. It can be a great place for people to have live discussions, give real-time feedback, and share experiences. It's like a “social glue” that keeps your employees and your vision moving forward together.

We will help people work together natively and intuitively, without having to negotiate department boundaries or navigate multiple sources of information.

Head of Content Management -Finance Services, Banking

Now you can also use Yammer to connect your distributed workforce, achieve greater transparency and accelerate communication, leading to better decision-making and tighter alignment. 

Click here to get started with Yammer today, and learn more about our roadmap.

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Onboard new employees

First days are stressful—for both new employees and the HR department. There’s a lot to learn and a lot to tell. Where do you begin? SharePoint can be the hub for everything that a new hire needs on its first day, and beyond. You can make it easier for people to connect with their peers or mentors, understand the business, and ramp up rapidly. You can take advantage of automatic task routing and use forms built right into your site, leading to less paperwork and faster completion. Better processes, less time, smoother onboarding. What’s there to stress about?

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Electronic records not only reduce paper consumption, they also save on transportation and energy costs for moving and storing those records.

Steve Folkerts -Project Manager for ECM, Regional Municipality of Niagara

Now you can also use Yammer to connect new employees to job-relevant people and knowledge throughout your organization, accelerating their time-to-productivity and reducing costs.

Click here to get started with Yammer today, and learn more about our roadmap.

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In the part 1 of this walk-through, see how to setup a site and promote videos to ultimately give new employees what they need on day 1.

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In the part 2 of this walk-through, learn how to expand and customize your site to help people quickly find what they need.

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In the part 3 of this walk-through, discover how to gather and process employees requests electronically, right from your onboarding site.

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Share your knowledge

Your knowledge doesn't have to be limited to the people in your immediate circle. SharePoint lets you share what you know with as many people as you want, whether they’re in your department or in another country. So don’t let your good ideas, valuable experience, and expert knowledge go to waste. You can capture and organize best practices, organize them however you need to, and refine them with your peers. Now people in your organization can easily discover what you know. And sharing works both ways, too. It’s just as easy for you to discover other groups’ best practices.

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We want to create a better sense of community and help employees find colleagues who might have the answers to their questions.

Cedric Krouri -IT Project Manager, Aéroports de Paris

Now you can also use Yammer to stay in touch with others, follow experts, and share ideas.

Click here to get started with Yammer today, and learn more about our roadmap.

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Organize conversations and drive community engagement with community sites, badges and peer recognition.

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Videos are a great way to learn, share and capture knowledge. Did you know that SharePoint can help you organize and share videos as well?

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Boost business processes

Do you ever wish you could improve your business processes and help people save time? With SharePoint you can. For example, automating recurring approval or review processes is easy and doesn’t take much time with built-in workflows. With Visio you can work with others to design and model processes that run in SharePoint. Once processes are in place, you can keep an eye on how well they’re performing for your team, department, or the entire organization. Whenever you need to you can refine your processes or create reports from them.

By eliminating non-value-add manual work we are able to speed the processing, better serve our customers and manage the business growth of 25% with fewer staff.

Kyle Butt -MIS Team Leader, Yokohama Tire Canada

Use Access to build a simple app for SharePoint that can collect information in one place and ultimately streamline business processes.

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Streamline processes in your organization by designing advanced workflow with Visio.

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Connect your Visio workflows with SharePoint so that you can link to users, lists, and more.

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Make your customers and partners happy

People want to find what they need right away without digging around or being distracted by irrelevant content. SharePoint can help you make your customers and partners happy by giving them what they really want—relevant information, recommendations, and insights into their data. With SharePoint, you can build either simple and dedicated portals or public-facing websites so that your customers and partners get what they need.

SharePoint allows our distributor network to access this vast amount of technical data 24 hours a day, 7 days a week. We don’t have to worry about copying files from different locations.

Chris Russell -Director of Development, Street Crane Company Limited

Share documents and sites with partners and customers, and see how to manage permissions to control the level of access to them.

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Quickly organize and publish content within SharePoint with a custom knowledge management portal.

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Discover how SharePoint can help build dynamic, public-facing websites to better target your audience.

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Engage your audience online

People expect the same experience no matter how they access your site. To make sure they get it, SharePoint makes it possible for you to deliver a consistent, unified digital experience on laptops, smartphones, and tablets. Not only are your SharePoint sites accessible from any device, but they also deliver targeted, highly relevant content and personalized recommendations to your audience around the globe. Building a global brand is now easier than ever, and SharePoint also helps you stay in compliance with copyright and other legal requirements by ensuring consistency across all of your sites.

SharePoint has enhanced our mobile publishing capabilities. And it adds public catalog capabilities to implement one global product catalog for a specific brand and we can use that through various sites.

Alex Alexandrou -Vice President of Global IS, Web Technology, D+M Group

Engage your audience online with dynamic, public-facing websites accessible from just about any device and built around what people really want—the ability to quickly find what they need, and personalized recommendations that match their wants and needs.

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Create a unique experience for every visitor to your website by delivering targeted, highly relevant content around the globe.

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Align your teams

Deals are won and lost depending on how closely marketing and sales teams are aligned. That’s how important communication is and that’s why SharePoint gives people a better way to stay in sync. SharePoint is the place where sales representatives can access the most up-to-date marketing information, even when on the road, so that messaging is consistent. It’s also where sales and marketing teams can have conversations, share ideas, and refine content together. Best of all, they can share best practices and knowledge on customers, competitors, or sales processes so they can act on new opportunities and close deals more quickly.

SharePoint allows us to build communities at United Airlines, around the products and services that we want to deliver to our customers.

Eric Craig -Managing Director of Platform Engineering, United Airlines

Keep your team focused and aligned with a single site where you can access the most up-to-date content from one place, on the go and from the device of your choice.

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Stay connected to your coworkers and stay ahead of the competition by working together more closely with Yammer.

Click here to get started with Yammer today, and learn more about our roadmap.

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Boost your team’s productivity and quality of work through online meetings and real-time coauthoring—even on the same content at the same time. 

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Crunch the numbers together

Crunching the numbers doesn’t have to be difficult. SharePoint lets you gather a lot of information from different people and different departments into a single spreadsheet. Best of all, you can work with more than one person—even your whole team if you want—on the same spreadsheet at the same time. Crunching the numbers together doesn’t just make your life easier, but it also helps boost productivity and can lead to more insights that can be easily shared with anyone in your organization.

We have a lot of data, and SharePoint 2013 allows us to extract value from it. Instead of just storing it, we can turn it into information and insights.

Paul Di Felice -Associate Director for Consulting and Analysis, Regional Municipality of Niagara
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Help meet compliance needs

Trying to make sense of all the rules, laws, and regulations you need to follow is hard enough without retrofitting your whole IT infrastructure to comply with them. You won’t run into this problem with SharePoint because it’s built to make compliance easy and straightforward. In fact, with SharePoint you can automate many of the processes for managing, protecting, and preserving critical data, and even create retention schedules to manage the entire life cycle of your organization’s digital assets. If you ever need to respond quickly to litigation or audits, you can use self-service eDiscovery to help get what you need immediately without involving IT.

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The tight integration of the Office Suite with SharePoint 2013 will enable true eDiscovery which, for our enterprise, was the original goal for deployment of SharePoint system-wide.

Denise Wilson -Senior Manager, Platform Engineering, Microsoft Collaboration Services, United Airlines

A single place to perform eDiscovery across sites, email and IM.

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Create, manage, and preserve critical data within your organization.

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Automatically organize records for long term archiving.

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Provide the right support

SharePoint can help you take your IT support beyond the telephone—way beyond. Think of it as a virtual helpdesk. A one-stop shop where people can get in touch with IT, browse through a shared knowledge base, and submit ticket requests to get help. The result? Quicker answers to common problems. Better system maintenance with regular health checks. And faster, more focused conversations between people and IT—all without ever being placed on hold.

With SharePoint 2013, we can input information in one place and then deliver that information to anyone in the organization, anytime, anywhere.

Ian Bell -Head of ICT, Cambridgeshire Constabulary

Streamline IT support by using SharePoint to gather and assign ticket requests, automatically send notifications, and keep track of progress.

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Take advantage of surveys to gather valuable feedback from employees to improve.

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Get status updates on important metrics by adding a visualization layer to your data with Visio Services.

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Empower people and stay in control

It’s a common dilemma: How do you strike a balance between the needs of IT and the needs of users? IT needs centralized control over security and compliance to better manage risks. People want more flexibility in SharePoint to work together. So who’s right? With SharePoint, everyone’s right. IT can make SharePoint more open and provide a safety net so that people’s sites comply with IT controls, permissions, and policies. It’s a win-win situation.

Site creation is automated, and we assign metadata at the site level, rather than the document level, so it's easier to use. The system integrates with our records management workflows, so documents are automatically retained and disposed of according to mandated schedules.

Steve Folkerts -Project Manager for ECM, Regional Municipality of Niagara

Learn how to control site proliferation and maintain better governance through self-service site creation and IT-created site policies.

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Check out the improved control over site compliance and new audit policies.

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Take advantage of built-in safety controls and protect information with site retention policies.

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